How to Change Email Signature in Outlook

One of the most popular email clients, Outlook lets you manage multiple email accounts on a single platform. You can use Outlook to send and receive emails, manage contacts, calendars, and many more. While most of us are aware of the many benefits Outlook offers, do you know that you can add or change signature in Outlook? Yes, you can change Outlook signature to make your email look more professional. Carefully read this web page to learn how to change signature in Outlook and check out what are the benefits of it.

How to Change Email Signature in Outlook?

Change Outlook Email Signature

Although the process of changing a signature in Outlook doesn’t require you to have any technical expertise, you must carefully follow the recommended guidelines to avoid any error. Here’s a look at the series of steps to change your Outlook signature in almost all the Outlook versions:

  1. Open MS Outlook on your computer.
  2. Click on “File” at the top-left corner of the Outlook window.
  3. Click on “Options” at the left.
  4. Select Mail from the navigation pane in the Outlook Options window.
  5. Click on the Signatures button to enter or change your Outlook signature.
  6. Select “New” to create a new signature.

Once you know how to change signature on Outlook, you can also add images or additional information along with the Outlook signature.

Tips to Change Signature in Outlook 2016

How to change Outlook email Signature in Outlook version 2016?

It may happen that you have the Outlook 2016 version installed on your computer and you want to add an Outlook signature. In such cases, you might wonder how to change signature in Outlook 2016. You can follow the below-mentioned steps to change your signature in Outlook 2016:

  1. Launch Outlook on your computer.
  2. Click on File > Options > Mail > Signatures.
  3. The next step requires you to click on the signature you want to edit or change.
  4. Make changes in the Edit Signature box.
  5. Once you change email signature in Outlook 2016, click on Save and then on OK.

Stepwise Process to Change Signature in Outlook 2010

How to change Outlook signature in Outlook version 2010?

Like Outlook 2016, you can change email signature in Outlook 2010 as well. The email signature in Outlook gives you an excellent opportunity to promote your brand, your identity, and also gives your email a professional look. Here’s how to change signature in Outlook 2010 version:

  1. Launch MS Outlook on your computer and click on the “File” option at the upper-left corner of the Outlook window.
  2. Select “Options” and then click on “Mail”. Click the Signatures button.
  3. In the Signature window, select the Outlook signature you want to change.
  4. Change the signature and then click on OK to save it.

Tips to Change Signature in Outlook 365

How to change your signature in outlook 365?

If you have Outlook 365 installed on your computer and now you want to change email signature in Outlook 365, you can do it by following some simple steps. Once you change the email signature, all your email recipients will be able to see your signature at the bottom of the email. In addition to the signature, you can add multiple information such as your company logo, your social media URLs, your personal and professional phone numbers, and so on. Here’s how you can change Outlook email signature in Outlook 365:

  1. Open MS Outlook on your computer.
  2. Click on File > Options > Mail > Signatures.
  3. Click on the Outlook signature you want to change or edit.
  4. Make your signature changes in the Edit signature box.
  5. Once you change the Outlook signature in the Outlook 365 version, click on Save and then on OK.

Changing Outlook Email Signature on Various Devices

How do I Change my Signature in Outlook on Various Devices?

Irrespective of the device you use, you can configure Outlook and use it for accessing all your emails and email accounts. That said, you can change Outlook email signature on iPhone, on iPad, Android Phone, iPad, etc. Let’s have a detailed look at the series of steps involved in changing the signature of Outlook in these devices.

  • How to change Outlook email signature on iPhone?

 You can follow the below-mentioned steps to change Outlook email signature on iPhone:

  1. If you have the Outlook app installed on your iPhone, tap it to open.
  2. Tap on the icon located at the top-left-corner of the Outlook window.
  3. Tap on the Gear icon and then on Signature.
  4. You can now change the Outlook signature on your iPhone.
  • How to change Outlook email signature on iPad?

If you want to change Outlook email signature on iPad, you can do so by following the similar steps we have discussed for changing an Outlook signature on iPhone.

  • How to change Outlook email signature on Android?

 You can change Outlook email signature on Android Phone either by using the Outlook app installed on your Android phone or by using a web browser and using the Outlook web app. To change your Outlook signature on Android Phone, follow the below-mentioned steps:

  1. Launch the Outlook app on your Android phone and then tap on the Settings gear icon at the bottom left.
  2. Under the Settings menu, tap on the Signature option.
  3. Change your signature by writing it in the text box provided and then check mark the top-right-corner to save your signature.
  • How to change Outlook email signature on Mac?

To change Outlook email signature on Mac, first you need to open Outlook and click on the “Preferences” option on the Outlook menu. Next, follow the below-mentioned steps to complete the process of changing Outlook signature on Mac:

  1. Under the Email option, click on Signature.
  2. Under the Signature tab, update your Outlook signature.

Adding or changing email signatures in Outlook makes your email look professional. Besides, if you own a company, you can use Outlook signature to promote branding of your company. This makes any correspondents know who you and your company are. You can follow the various ways of changing your signature in different versions of Outlook and for different devices as mentioned here and ensure the start of an all-new approach of email communication.

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